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ACCESSIBILITY

The National Conference on Race & Ethnicity (NCORE) is committed to creating an accessible and equitable conference experience for all its participants. If you have accessibility or accommodation needs, please indicate them when you register and email our Accessibility Coordinator, Josephine Stocks, at jstocks@ou.edu by Monday 11, 2020. After this date, every effort will be made to honor the accommodation requests of attendees, substitute delegates or onsite registrants but cannot be guaranteed. 

 

ALL-GENDER RESTROOMS

All-gender restrooms ensure that our trans and nonbinary participants, as well as participants with disabilities, have convenient and comfortable restroom options available to them.

All-gender restrooms will be located throughout the conference space. Stay tuned for exact locations.

 

FOOD ALLERGIES / DIETARY RESTRICTIONS

Food will be provided at various functions throughout NCORE 2020. Don’t forget to mark your dietary needs when you register! Some things to keep in mind:

  • Indicate your dietary preferences on your registration form and email ncore@ou.edu if your needs change. If someone else registers for you, please make them aware of your needs.
  • There is a fill-in field for food allergies on the registration form. If you have an extensive list of what you cannot eat, consider providing us a list of what you can eat as a substitute.
  • Individuals requesting Halal and Kosher meals: please select vegetarian or vegan.
  • Chef preparation will be as inclusive as possible (i.e. using vegetable stock instead of an animal-based stock, lower lactose levels, etc.). All items will be labeled with their ingredients and if they are gluten-free, nut-free, etc.
  • Specialty plates may be kept in a separate location to assure priority is given to those who have requested them. If you have questions, check with NCORE Staff or Banquet Staff. 

Every effort will be made to provide items that accommodate your needs, but we cannot assure that your personal standards or preferences will be met. Consider bringing any special non-perishable items (protein bars, small snacks) in your tote bag.

Day MorningAfternoonEvening
 Tuesday  coffee/tea--
 Wednesday coffee/tea light refreshmentsWelcoming Reception - hors d'oeuvres
 Thursday   continental breakfast light refreshmentsBooks & Bites event - light refreshments
 Friday continental breakfast light refreshments-
 Saturday continental breakfast--

 
For your planning purposes, food functions will consist of the following types of items*:

Continental Breakfasts – breakfast breads, bagels, muffins, fresh fruit, yogurt, coffee, and tea 
Light afternoon refreshments – brownies, vegetables, chips and dip, pretzels, trail mix, etc.
Welcome Reception – hot and cold appetizers (items like chicken satay, empanadas, bruschetta, crudité, international cheeses, etc.)
Books & Bites – coffee and cookies

*Items will span a variety of dietary needs (vegan, vegetarian, gluten-free) and take into consideration allergies indicated during registration.


FRAGRANCE-FREE

When thousands of participants gather to attend a conference like NCORE, personal fragrances quickly become a concentrated hazard for those with asthma, allergies, migraines, chronic lung disease, and other health conditions like Multiple Chemical Sensitivity (MCS). 

We ask that NCORE 2020 participants limit or refrain from using fragrances while attending our conference. 

Visit https://invisibledisabilities.org/publications/chemicalsensitivities/whygofragrancefree/ for more information.

 

HEARING IMPAIRMENTS

All general sessions will have sign language interpreters and captions for participants with hearing impairments and anyone else who might need these services.

Sign language interpreters, captions, and Assistive Listening Devices (ALDs) are available by request for participants who need these services and devices throughout the conference.

Please add these accommodations when you register and email the Accessibility & Volunteer Coordinator, Josephine Stocks, at jstocks@ou.edu.

 

MATERNAL CARE

Parenthood doesn’t stop for a conference. There will be Maternal Care rooms for breast feeding and pumping at the Marriott Marquis and the Sheraton Times Square with individual stalls for privacy. 

Refrigerators will also be provided in the NCORE HQ and Accessibility/Volunteers offices. Room names and more details to follow.

 

MENTAL HEALTH & WELLNESS

There is so much to do and learn at NCORE each year, it can be easy to forget to take care of ourselves. 

Check back as we get closer to the conference for self-care tips, tricks, webinars, and resources to help you get the most out of your NCORE experience without sacrificing your personal health and wellbeing.

 

MOBILITY

NCORE 2020 participants requiring wheelchairs, scooters, strollers, canes, walkers, and more can find them for rent and sale at the following nearby locations: 

Cloud of Goods
447 W. 36th St. #2
New York, NY 10018
https://www.cloudofgoods.com/new-york-city-ny
(646) 665-3710
*Use code COG10 for a 10% discount!

Big Apple Mobility
241 W. 37th St.
New York, NY 10018
(between Times Square and Penn Station)
https://www.bigapplemobility.com/
(212) 278-8100

 

PRESENTATION STANDARDS

NCORE presenters are contractually obligated to follow accessible presentation standards so that no participant is left out of the conversation.

Required presentation accommodations include:

-    Use of microphones for presentation and Q&As (NO EXCEPTIONS)
-    Use of the NCORE 2020 PowerPoint template (coming soon!)
-    Digital hand outs (recommended) and/or printed copies of large print versions of hand outs
-    Front and back rows must remain open until sessions begin for participants requiring priority seating

Check back for a complete guide of required accommodations.

 

RELIGIOUS NEEDS

Prayer & Meditation rooms will be provided at both the Marriott Marquis and the Sheraton Times Square for participants who need space for their religious practices.

If you have any dietary restrictions related to your religious practice, please make note of this when you register to attend NCORE 2020.

 

SERVICE ANIMALS

ADA-certified service animals are welcome at both the Marriott Marquis and the Sheraton Times Square. Neither venue has restroom areas on-site, so service animals will need to go outside of the hotel for toileting.

 

TRAVEL

New York City is committed to ensuring accessibility for everyone with special needs, and has equipped all buses with lifts for those in wheelchairs and those who have difficulty climbing stairs. In addition, many subway stations include elevators, ramps, visual display signs, accessible public telephones and tactile and audio features on vending machines. Subways also have automated voices indicating stops, and all buses and select subway stations are wheelchair accessible. Many street-hail taxicabs accommodate wheelchairs.

To request a wheelchair accessible taxi, call the accessible dispatch center at +1.646.599.9999; book online; or download the free mobile app “NYC Accessible Dispatch” at the Apple or Android store.

Passengers with disabilities are eligible for reduced fares on most mass-transit trips.

For more information about NYC accessibility, call +1.212.NEW.YORK (639.9675) from outside the City or 311 while in town; contact the Mayor’s Office for People with Disabilities (+1.212.788.2830, TTY: +1.212.504.4115, nyc.gov/mopd); or visit NYC & Company’s accessibility section.

 

VISUAL IMPAIRMENTS

In addition to our required accessible presentation standards, participants with visual impairments may opt for large print and Braille program guides or request sighted venue tours at the Marriott Marquis and Sheraton Times Square. 

If you require any of these accommodations, please select them at registration and email the Accessibility & Volunteer Coordinator, Josephine Stocks, at jstocks@ou.edu.