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FREQUENTLY ASKED QUESTIONS

NCORE is a big conference with many moving parts! Answers to the most common questions are in the drop-down sections below. We will continue to update this page as we encounter more FAQs. Is your question not listed? Email us for a response. 

Schedule Questions


NCORE 2018 will kick off with Pre-Conference Institutes the morning of Tuesday, May 29th. Breakout sessions begin the morning of Wednesday, May 30th. Plan on enjoying conference sessions and visiting our exhibit hall from the mornings through late afternoon each day. Evenings will have films, featured performances, panels and other events. Our Schedule Overview has an outline of each day. All sessions are listed here.

Caucus meeting times/dates will be determined in the spring.

The closing keynote ends at approximately 1:30 pm on Saturday, June 2nd.

Food and Beverage Questions


TUESDAYWEDNESDAYTHURSDAYFRIDAYSATURDAY

8:00 - 9:00 a.m.

Coffee and Tea provided

7:45 - 8:30 a.m.

Coffee and Tea provided

7:45 - 8:30 a.m.

Continential Breakfast Provided

7:45 - 8:30 a.m.

Continential Breakfast Provided

7:45 - 8:30 a.m.

Coffee and Tea provided

11:45 a.m. - 1:30 p.m.

Lunch for Pre-Conference Institute attendees provided

Lunch On Your OwnLunch On Your OwnLunch On Your Own12:00 - 1:00 p.m.
Closing Keynote Lunch Provided
 

2:45 - 3:30 p.m.

Beverages and light snacks in the Exhibit Hall

2:45 - 3:30 p.m.

Beverages and light snacks in the Exhibit Hall

2:45 - 3:30 p.m.

Beverages and light snacks in the Exhibit Hall

 
Dinner on Your Own

7:00 - 8:30 p.m.

Welcoming Reception

(heavy hor d'oeuvres provided)

6:00 - 7:00 p.m.

Books & Beignets

(beignets and coffee provided)

_________________

Dinner on Your Own

Dinner on Your Own 

 

More details about food and beverage:

  • Indicate your dietary preference on your registration form and if your needs change after registering, please email us. If you are registering on someone’s behalf, please be prepared to determine their dietary preferences.
  • There is an opportunity to write out your food allergies on the registration form. Please indicate items of concern and provide your email address if you would like NCORE staff to follow-up with you. 
  • Our catering provider will accommodate a wide range of dietary needs (vegetarian, vegan, gluten-free, lactose intolerant, diabetic, etc.).
  • Individuals requesting Halal and Kosher meals, please select vegetarian or vegan.
  • Our catering provider will be instructed to make their preparations as inclusive as possible (i.e. using vegetable stock instead of an animal-based stock, lower lactose levels, etc.).
  • All items will be labeled with ingredients and  if they are gluten-free, nut-free, etc. 
  • Specialty plates or items may be kept in a separate location to assure priority is given to those who have requested them. As we progress toward the conference, we will post more details.
  • Banquet staff will be available to assist with questions or concerns during the food functions. 

Every effort will be made to accommodate your requests, but we recommend participants consider bringing any special non-perishable items (protein bars, small snacks) in your tote bag in the event our catering provider is unable to accommodate specific dietary preferences or meet personal standards.

Accessibility Questions


Our registration form has an area for you to indicate your request for the following accommodations as well as a fill-in field for you to specify other requests:

  • Sign Language Interpretation
  • Sighted Guide for Orientation to Facility
  • Service Animal
  • Maternal Care Room
  • Large Print
  • Assistive Listening Device

The University of Oklahoma's College of Continuing Education and the National Conference on Race and Ethnicity are committed to making activities as accessible as possible. If you have accessibility or accommodation needs that fall under the regulations of the Americans with Disabilities Act, please indicate your this on your registration form or write to NCORE Staff at ncore@ou.edu by May 8th, 2018. 

We do not publish these materials on our website. However, if presenters submit their materials to us, we will upload to the Guidebook app as soon as possible.

Technology Questions


We will be using Guidebook for NCORE 2018. We recommend reviewing the sessions early for the best experience. The app is live now. If you have a prior version, we suggest deleting it then accessing your App Store. Search for ncore conference and download the app. Enter your email and the passphrase/password ncore2018. The new version should populate and be ready to use. 

Yes. The network name is NCORE Participant and password is NCORE2018 (case sensitive).

The official hashtags are #NCORE2018 and #StartTheConversation

NCORE will not be posting presentation materials online or on the Guidebook app. We encourage you to reach out to the presenters to ask if they will share their materials with you privately.

Location Questions


Keynote sessions will be in the Grand Ballroom on the first floor of the hotel.

The Grand Salon on the first floor of the hotel will host our exhibits.

Yes. Locations will be:

First level: Outside the Grand Ballroom. 
Second level: Outside the Eglinton Winton meeting room.
Riverside Complex: Across from the Kabacoff meeting room.
Third level: Outside the Newberry meeting room. Between the Jefferson Ballroom and the St. Charles Ballroon there are two all-gender restrooms. One has stalls only and one has stalls and urinals. All have posted signage indicating as such. 

See maps in section below.

Click below. Maps will also be available in the NCORE Program Guide and Guidebook app.

Information Booths will be staffed during the conference. Locations will be:

First floor: Near the entrance to the Chemin Royale. 
Second floor/Riverside Complex: Across from the Quarterdeck meeting rooms.
Third floor: NCORE Registration in the Jefferson Ballroom.

See map in section above.

We are headed to Portland, Oregon! See you there May 28-June 1, 2019!

Registration Questions


No. Separate hotel reservations must be made. 

No. NCORE offers registration options of the four-day conference or the four-day conference plus a day-long Pre-Conference Institute. 

We are no longer able to make new assignments or process changes for Pre-Conference Institutes in advance. If you wish to change or designate your session, please do so onsite. Capacity is limited by room size and therefore seats will be available on a first-come, first-served basis.

We are no longer able to process changes for Pre-Conference Institutes in advance. If you wish to change your session, please do so onsite. Capacity is limited by room size and therefore seats will be available on a first-come, first-served basis. Priority is given to those who were pre-registered for the session. 

NCORE does not have a program where registrants can volunteer in exchange for a reduced registration fee because of personnel and liability concerns. 

We created a justification letter packet for you with materials to explain what NCORE is and why you should be there. Click here to download the packet for 2018. 

Yes. Ten or more people from n institution qualify for a 10% discount off the current registration fee if they apply for group status by May 1, 2018. Some conditions apply. Details, processes, and a running list of institutions that have already established a group can be found on our  Registration Page.

Yes. Please email us at ncore@ou.edu to request the form.

Once you exit the registration system, do not log back in to pay with a credit card as a duplicate registration will be created. Please call (405) 325-6808 to pay a balance due with a credit card. 

Checks should be made out to The University of Oklahoma and mailed to:

The University of Oklahoma
Registration and Records
1700 Asp Avenue, Room B-1
Norman, OK 73072-6400

We accept credit cards, cash, and checks from you, your institution or company. Any balance due must be paid before registration materials can be obtained at the conference.

Written cancellations are accepted at ncore@ou.edu. Cancellations are not accepted on the telephone. 

Yes. Please send an email to request the substitution form. Complete it and bring it to NCORE Registration in the Jefferson Ballroom on the third level of the Hilton Riverside during hours of operation. We will process and make you a name badge. We will have copies of the form onsite as well.

NCORE will refund 100 percent of the amount paid for a registration until May 1, 2018. No refunds will be issued after May 1, 2018.

Registration times are as follows -  subject to change.

Monday, May 28: 1:00 pm to 8:00 pm
Tuesday, May 29: 7:30 am to 8:00 pm
Wednesday, May 30: 7:30 am to 7:00 pm
Thursday, May 31: 8:00 am to 5:00 pm
Friday, June 1: 8:00 am to 5:00 pm
Saturday, June 2: 8:00 am to 12:00 pm

The Jefferson Ballroom on the third level of the Hilton New Orleans Riverside. 

Concurrent Workshop Presenters Questions


  • Use good contrast between text and background colors for any PowerPoints or Prezis. 
  • Videos must be captioned.
  • Use a sans serif font to make text easier to read. 24 pt. font is ideal.
  • Please repeat the question before answering if you have a question and answer portion of your session.
  • Notify participants if your presentation will have flashing lights or videos containing music

All session rooms will have the following standard set of AV equipment: LCD Projector, Screen, Flip Chart and Markers. Upon request on the workshop proposal form, we can provide sound support for computers or hand held devices and internet connectivity. Microphones will only be provided based on the size of the session room and will be determined by the NCORE Program Coordinator. 

Computers and adapters to projectors are not provided. Additionally, NCORE will not supply tape for posting paper on wall as this is prohibited by the facility. We kindly ask cooperation from our presenters in this respect.

NCORE does not print session handouts. You are welcome to print and bring your own and/or send participants your materials after the session. We will upload your presentation to the Guidebook app if it you provide it. This is useful for those who need larger print. 

Poster Presenters Questions


Yes. All poster presenters will be provided with a blank Trifold Poster Board during the conference. Presenters should arrive with printed materials.

It is 36” tall x 48” wide (the center section is 24”). NCORE will have tape, scissors and glue to affix your presentation materials to the board. 

Poster Dimensions

 

Yes. Please try to keep the size close to 36" tall x 48" wide due to space constraints. 

Additional Questions


We respect all clothing choices and do not have a "dress code." Many attendees choose to wear styles including casual, business casual, and business attire. We recommend bringing a sweater or light jacket with you as it is often chilly in meeting rooms. Friday, June 1, is School Spirit Day. We encourage clothing that shows your school pride!

Yes. If you attend a Pre-Conference Institute, your presenter will have a form you can complete to receive a CEU certificate after the conference. These will be sent through postal mail several weeks after NCORE. 

The CEU will be issued by the University of Oklahoma and is not associated with any particular discipline. We suggest recipients submit their CEU certificate along with a description of the session to the governing body (NASW, etc.) and ask if it meets their requirements. 

No. All are within a few blocks and are five to ten minutes from the host hotel. 

No. NCORE does not provide such services.

All participants must have a badge to enter NCORE sessions, events, and special programming. NCORE will sell a limited  number of temporary guest passes to allow access to the luncheon on Tuesday, the Welcoming Reception on Wednesday, and the closing luncheon on Saturday. Prices (to be determined) will be based on the actual cost to NCORE. Passes will only be sold onsite at the NCORE Registration Desk. 

Yes. The Windward/Leeward room (located on the Second Level in the Riverside Complex) is designated for prayer and/or meditation throughout the duration of the conference. It is to remain unlocked and is open to all.

NCORE

The National Conference on Race and Ethnicity in American Higher Education (NCORE®) is a program of the Southwest Center for Human Relations Studies

For accommodations on the basis of disability, please contact the NCORE® office: (405) 325-3694

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Contact Us

SW Center for Human Relations Studies
3200 Marshall Avenue, Suite 290
Norman, OK 73072

(405) 325-3694